CONSTITITION OF ST ANDREWS BUSINESS CLUB

1. Name

The Club shall be called the “St. Andrews Business Club”.

2. Objectives

The objectives of the Club shall be to further the interests of the City of St. Andrews by: –

a. The consideration of matters affecting the business and professional interests of the Community.

b. The keeping of Trade and Business within the City.

c. The Promotion of Efficiency in Business.

d. The interchange of ideas relative to Business.

3. Members

The Club shall consist of principals and responsible officials of business houses, professional persons and anyone who, in the opinion of the Committee, is eligible for membership. It shall be in the option of the Committee to decline a nomination without giving a reason therefore.

4. Officials

The officials of the club shall consist of a President, Vice-President, Immediate Past President, Secretary and Treasurer and a Committee of not more than nine members.

The entire management of the affairs and funds of the Club shall be vested in the Committee, five of whom shall form a quorum and the Chairman shall have the casting vote.  The President and Vice-President shall hold office for one year only and the President shall not be eligible for immediate re-election.  All other office bearers and members of the Committee shall hold office for two years except that after the first year two office bearers and five members of the Committee shall retire as decided by ballot.  They shall, however, be eligible for re-election.

5. Election of Members

Every candidate for membership shall be proposed by one and seconded by another member of the Club ( to both of whom he shall be personally known).

Application for membership shall be made in writing, signed by the candidate and by his proposer and seconder and addressed to the Secretary of the Club.

The election of all candidates for membership shall be vested in the committee, the procedure to be as follows: –

a.  The application of every candidate duly nominated shall be, considered by the Committee at their next ensuing meeting.

b.  The election of such candidate shall be determined by the majority of those present, the  Chairman to have the casting vote.

6. Admission to Membership

a.  When a candidate has been elected the Secretary shall forthwith send to him at the address given upon his application for membership a printed copy of the rules, together with a request for payment of his first Annual Subscription.

b.    Upon payment of his first Subscription, an elected candidate shall become a member of the Club.  If such payment were not made within one calendar month, the committee may in their discretion cancel such election.

7. Subscription

The Annual Subscription shall be determined each year by the Committee and intimated to members.  It shall be payable in advance on the first day of September in each year.

After a second application for payment of a subscription, the Committee shall, in default of sufficient explanation, remove from the roll of membership the names of members whose subscriptions are in arrears at the first day of December in each year.  The Club accounting year shall end on the 31st December.

8. Withdrawals of Members

a.    Any member wishing to withdraw from the Club shall notify his wish to the Secretary before the seventh day of August and in default of such notification shall be liable for the subscription of the ensuing year.

b.  A member who has withdrawn shall not be re-admitted to membership otherwise than by the ordinary course of election.

9. Infringement of Rules

Should any member commit an infringement of the Rules or Byelaws of the Club, or should his conduct in the opinion of the Committee be inimical to the interests of the Club, the Committee shall deal therewith as they think fit.

10. Vacancies

Should any vacancy occur among the Officials of the Club or in the Committee during their term of office, the Committee shall have the power to fill such a vacancy.

11. Sub-Committee

The Committee may, as required, appoint from among their members such Sub-Committee, as they may consider necessary or desirable, and may depute or refer to them such powers and duties, as they deem expedient.

12. Annual General Meeting

a.    The Annual General Meeting of the Club shall be held between 1st February and 30th April, and in such place as the committee shall appoint, and notice thereof shall be given to members fourteen days before the date of such meeting.  Any member wishing to move any resolution at the Annual General Meeting of the Club shall give notice there of in writing to the Secretary, not less than fifteen clear days before the date of such meeting.  The Secretary shall then intimate any such resolution to each member at least seven days before the date of the next meeting.

b.    The election of the officials and committee shall be at the Annual General Meeting.  Nominations shall be delivered to the Secretary in writing seven clear days before the date of the Annual General Meeting.

c.    The business to be transacted at the Annual General Meeting shall be as follow: –

1.    Approval of the Minutes of the last Annual General Meeting.

2.   To receive the President’s Annual Report.

3.  To receive the Treasurer’s financial report including the Annual Statement of Accounts as audited for the preceding year for approval.

4.    To appoint an auditor.

5.    To Deal with any other competent matters of which due notice has been given in terms of clause 12(a) hereof.

13. Special General Meeting

The Secretary shall, at the request of the chairman, or of the Committee, or on written requisition of twelve members of the Club (stating the purpose for which General Meeting is called) convene a Special General Meeting and shall give seven day’s clear notice to each member.

14. Ordinary Meetings

Ordinary Meetings of the Club shall be held from time to time, as the Committee decide, but not less than on at least six occasions twenty-one days or more apart.  Members may give at such meeting notice of motion of business to be transacted at the subsequent Ordinary Meeting.

15. Treasurer’s Duties

The Treasurer will be responsible for keeping the books and monies of the Club, accounting for all monies received and paid and having such books audited annually by the auditor appointed at the preceding Annual General Meeting.  The power to operate the Bank account of the Club is vested in the Treasurer.

16. Voting

At all meetings each member shall have one vote and in the event of equality the President shall have the casting vote.  All elections and decisions shall be by simple majority unless otherwise stated.

17. Alteration of Rules

Additions or alterations of the Constitution and Rules may be made at the Annual General Meeting or at any General Meeting or Special General Meeting but must be carried by the majority of not less than two thirds of those present and voting.  Any member desiring to amend, rescind or alter the Constitution and Rules shall give notice in writing to the Secretary of such intention not less than fifteen clear days before the Meeting at which the member wishes the mater to be voted upon

St Andrews Business Club